Nimovis Buchhaltung
Accounting that loses nothing
Nimovis Buchhaltung works with double-entry bookkeeping and is rigorously aligned with the GoBD, the German tax authorities' rules for digital bookkeeping. The principle is simple: once an entry is finalized, it is permanent. Corrections are made openly through reversal entries, nothing is ever deleted, and every step is recorded in the audit trail.
Invoices, quotes and e-invoices for everyone from the Free package; your own double-entry bookkeeping from Business. Nimovis Buchhaltung is in a closed test until sales start.
What this means for you
Nothing gets lost
Finalized entries and receipts are kept permanently. Deletion is technically impossible; corrections are made openly through reversal entries. So you can prove at any time what was posted and when.
Invoices without gaps
You write an invoice, and the software checks the mandatory details under § 14 of the German VAT Act (UStG) first. If something is missing, the invoice cannot be created. Eight designs with your logo, a GiroCode for payment and e-invoices for public authorities and business customers are included.
Your VAT return prepared
The UStVA, the advance VAT return filed regularly with the German tax office, is derived directly from your entries: 15 key figures, fully calculated. And your tax advisor receives all entries via DATEV export, at the click of a button.
Entries and receipts
Every entry must balance; the software does not allow half measures. And what has been finalized once stays: corrections are made through reversal entries, nothing is ever deleted, and your receipts are stored safely right on the entry.
- Double-entry bookkeeping: every entry must balance, even when split across several accounts
- Corrections through reversal entries; deletion is technically impossible
- Receipts attached directly to the entry: PDF, images and XML, up to 20 MB per file
- Receipts are stored protected and immutable in the document vault
Quotes, invoices and e-invoicing
From quote to invoice, you work in one flow and in one of eight designs with your logo. Before an invoice is created, the software checks the mandatory details under § 14 UStG; if something is missing, it cannot be created. Every invoice is also available as an e-invoice, that is, in a format that public authorities and business customers can import directly into their software.
- Mandatory details under § 14 UStG checked before an invoice is created
- XRechnung for public authorities, ZUGFeRD as a PDF with embedded invoice data
- 8 designs with your logo: the Modern Clean design in Free, all eight with your own color in Starter, Business and Professional; your own images and the design editor in Professional
- Payment block with payment reference and a GiroCode your customer scans with their banking app
- Line types for expenses and pass-through items, attachments such as receipts or delivery notes in the same PDF
- Quotes with versions, discount, sections and text snippets, plus a pipeline with follow-ups
- Order confirmation, delivery note, credit note and cancellation invoice in the same design
- Download as PDF, XRechnung or ZUGFeRD
VAT and the VAT return
The advance VAT return is derived directly from your entries: 15 key figures, fully calculated, no paperwork. Every finalized return is stored as an immutable snapshot, so you can later prove what you reported.
- 15 VAT return key figures, calculated automatically from the entries
- Taxation by invoice date or by payment received, both supported
- Small business scheme with warnings at the thresholds of EUR 25,000 and EUR 100,000
- Every finalized return is stored as a snapshot
Reports
Ten reports show where your business stands, all derived directly from the entries. From a look at a single account to the monthly overview of income and costs.
- Monthly overview of income and costs (BWA management report and profit and loss statement)
- Balance sheet with prior-year comparison and export
- Account sheet and trial balance for the detailed view
- Built-in GoBD check with findings list and grade A to D
Everything else on board
Bank and open items
You see immediately who has not paid yet and how long an invoice has been outstanding. To do this, you upload your bank statement as a file and match the payments against the open invoices.
- Upload the bank statement as a file; the software detects the format on its own
- Match payments against open invoices
- Open items staggered by age: up to 30, 31 to 60, 61 to 90 and over 90 days
Dunning
When customers do not pay, you proceed in three clear steps: payment reminder, first dunning notice, second dunning notice. Every dunning letter appears in the design of your invoices, is stored as a PDF and remains unchanged, so you can later prove when you sent a reminder.
- 3 levels: payment reminder, first and second dunning notice
- Every dunning letter stored immutably as a PDF in the design of your invoices
- Dunning fees and default interest appear in the letter and are posted only when the payment arrives
Cash book
If you handle cash, you need a clean cash book, because this is where the tax office looks closely. In Nimovis, the cash book is aligned with the GoBD: every cash movement is a real entry, and a cash balance below zero is simply not allowed.
- Cash movements are real entries, not a side list
- The cash balance can never fall below zero; the software rejects such entries
- Cash count: compare target and actual balance, without an automatic correction entry
Fixed assets and depreciation
You depreciate machines, vehicles and office equipment over their useful life; the software calculates to the exact month. Smaller purchases up to EUR 800 net are written off immediately.
- Straight-line depreciation, calculated to the exact month
- Immediate write-off for low-value assets up to EUR 800 net
- Fixed asset schedule: the entire portfolio in one report
Team and roles
Accounting is rarely the job of a single person. Five roles define who can do what, including a dedicated role for your tax advisor; you sign in with one account that is valid for all Nimovis products.
- 5 roles: owner, admin, accounting, tax advisor, read-only
- Dedicated role for the tax advisor with appropriate permissions
- One account for all Nimovis products, sign-in through the Nimovis Hub
- 21 work areas in 6 groups, organized by task
GoBD check and handover to your tax advisor
The built-in GoBD check evaluates your bookkeeping against 6 criteria and assigns a grade from A to D, including a list of points you can improve. Your tax advisor receives all entries via DATEV export, the common handover format to German tax firms.
- GoBD check with 6 criteria, findings list and grade A to D
- Audit trail: every step is recorded, and subsequent changes are detected
- DATEV export with the finalization flag for finalized entries
- Expressly no certification: responsibility for GoBD compliance remains with the company; Nimovis provides the appropriate tool
What is not possible yet
Software does not get better by hiding its limits. That is why this section lists what is missing today. Everything above is built and covered by automated tests; what is listed here is not.
You file the tax return yourself
Nimovis Buchhaltung calculates the VAT return values and finalizes them immutably. The return is filed by you or your tax firm: you enter the values yourself in Mein ELSTER, the online portal of the German tax authorities.
No EÜR
Nimovis Buchhaltung works exclusively with double-entry bookkeeping. If you determine your profit with an EÜR, the German cash-basis income statement that simply compares income and expenses, you will not find a suitable tool here today.
Bank statement as a file instead of a bank connection
There is no direct connection to your bank account. You download the bank statement from your bank as a file, import it and match the payments. Plan for this manual step.
No automatic receipt recognition
You upload receipts and store them immutably. There is no automatic text recognition that reads amounts and suggests entries. Entries are made manually.
Tax rates of 19, 7 and 0 percent
The tax rates of 19, 7 and 0 percent are supported. Other rates, such as historical or foreign ones, are not provided for.
No E-Bilanz
The balance sheet report offers a prior-year comparison and export. Nimovis Buchhaltung does not generate the E-Bilanz under § 5b of the German Income Tax Act (EStG), the electronic submission of the balance sheet to the tax office.
Who this is for
Small corporations
The German UG and GmbH must prepare a balance sheet and use double-entry bookkeeping. For this, the Business and Professional packages include your own bookkeeping: finalization instead of deletion, corrections through reversal entries and a balance sheet with prior-year comparison are part of its core.
Founders
Anyone who has just founded a company needs order from day one. Clear charts of accounts, verified mandatory invoice details and understandable error messages, each with its own lookup number (more than 500 codes), help you through the first financial years. You write invoices on the Free package already; your own bookkeeping is part of the Business and Professional packages.
Working with your tax advisor
Nimovis Buchhaltung does not replace tax advice; it supports it. Your tax firm receives a dedicated role with appropriate access and receives the entries via DATEV export, including the finalization flag for finalized entries.
Security built in
In Nimovis Buchhaltung, security is part of the system, not an add-on. Each of the following points describes implemented technology, not a promise.
Complete audit trail: each entry is linked to the previous one, and subsequent changes are detected
Strict separation between customers; each service has its own database
Encrypted transmission, sign-in with a second factor, protection against automated requests
Questions and answers
What does Nimovis Buchhaltung cost?
You write invoices, quotes and e-invoices free of charge on the Free package, with a monthly limit. Starter adds larger volumes, designs and dunning levels for 14.99 euros per month. Business for 49.99 euros brings your own bookkeeping with journal, a cash book with free cash movements and year change; Professional for 89.99 euros adds closing entries and several client companies. All amounts include VAT. Sales have not opened yet; the paid packages can be booked from the start of sales, and the prices shown apply from then on. From the start of sales, you can try every paid package free of charge for 14 days; until then, Nimovis Buchhaltung is in a closed test. All prices are on the pricing page.
Does Nimovis Buchhaltung comply with the GoBD?
We deliberately say: GoBD-aligned. The GoBD are the German tax authorities' rules for digital bookkeeping, and the software is rigorously aligned with them: finalization, reversal entries instead of deletion, and a built-in check with a grade. There is no external seal of approval or certification. Responsibility for GoBD compliance remains with the company; Nimovis provides the appropriate tool.
Can I send the VAT return directly to the tax office?
No. Nimovis Buchhaltung calculates the 15 key figures of the advance VAT return and finalizes the return immutably. You enter the values yourself in Mein ELSTER, or your tax firm files the return.
Is Nimovis Buchhaltung suitable for the EÜR?
No. Your own bookkeeping in Nimovis works exclusively with double-entry bookkeeping; a cash-basis income statement (EÜR) is not included. You can still write invoices, quotes and e-invoices in every package, even if you determine your profit elsewhere.
Does Nimovis Buchhaltung replace my tax advisor?
No. Nimovis Buchhaltung is software for preparing your own accounting and does not replace tax advice. For collaboration, there is a dedicated role for your tax firm and the handover of all entries via DATEV export.
Try accounting from the start of sales
Nimovis Buchhaltung is in a closed test until sales start. Create your account in the Nimovis Hub now; from the start of sales, you write your first invoices on the Free package and try your own bookkeeping for 14 days on the Business package, without payment details.
No payment details required.